Merchants

Merchant Liaison:
Mistress Rowena ni Dhonnchaidh
sleepyunicorn@yahoo.com.

Merchant space: $15.00. Each space includes:

• One merchant space (see below).
• One table (8-foot folding table).
• Two chairs.

Please note:

• You MUST register early, as merchanting space is limited.
• Merchants must check in with the merchant liaison prior to unloading and setting up day-of.
• Any other people attending with the merchant must pre-register by normal means. The Merchant liaison will not manage check in for non-merchant/assistants.

Table/space information:

• Due to the size of our site this year, merchants will be limited to one table each.
• The size of each merchant space is approximately ten feet by ten feet (10’ X 10’).
• Spaces with power are limited. Please only request electricity if it is absolutely needed.
• The building does have Wi-Fi.

Payment information

All money is due on the day of the event. Prepayment is required. Fees are payable by check, money order, or cash. Checks or money orders should be made payable in US funds to “SCA, Inc., Barony of the Rhydderich Hael (Canadians please be sure to write “In US Funds” on your checks). There will be a $20.00 charge for bounced checks.

Reservation deadlines

All merchant reservation inquiries must be received by March 21st, 2026. Any request received after March 21st will be put into standby depending on availability of space. All valid merchants will receive confirmation no later than March 21st. If you have not received your confirmation by the evening of March 21st, please contact the Merchant Liaison.

Set up times

Merchant entry is 8:00am on Saturday, March 28, 2026

Cancellations

After placing a reservation, if a merchant cannot attend, please inform the merchant liaison as soon as possible. No fees will be charged for canceling a reservation, but with enough notice the space can be given to people on the standby list.

Ice Dragon 2026 merchant rules

• Merchants must follow all current COVID policies.
• It is the responsibility of merchants to check in with the merchant liaison the day of event before unloading at their assigned spot. Any fees owed should be paid at this time. Merchants will be directed where to unload at this time.
• Tables/spaces will be marked with the merchant’s name and the name of the business. Please do not change spaces!
• If a space is required next to a particular merchant, please indicate this when contacting the merchant liaison. This is not guaranteed, but will be accommodated when possible.
• Merchants who have previously arranged for and have been granted electricity must provide their own heavy duty extension cord(s) or adapters and make sure they are properly secured with painters or masking tape to avoid tripping and falls. None will be available on site. Electric is limited.
• Regrettably, there is no cart or personnel available for merchant loading/unloading. Merchants must provide their own if required.
• Aisles and walkways must remain clear due to NYS Fire & Safety regulations and to allow room for wheelchairs, walkers, etc. Do not block doors or hallways.
• There is no smoking in any areas of the building as per NYS Smoking & Fire regulations. All merchants and their companions must observe this rule and smoke outdoors only in designated areas.
• Site will not provide merchants with change of any kind. Merchants must come prepared.
• Merchants are responsible for cleaning their area and removing all trash before leaving the site. Please plan to be out of the building by 8:00pm.